Office Manager (Confidential Investment Firm)
Location: New York, NY (Midtown Manhattan – 4 days onsite)
Compensation: $180,000 – $220,000 + 10–15% Bonus
Employment Type: Full-Time | Direct Hire
About the Opportunity
We are partnering with a highly respected, $3B AUM investment firm known for its disciplined, institutional approach and lean, high-performing team. This is a high-impact, visible role where you will serve as the operational backbone of the New York office while supporting senior leadership at the highest level.
This is not a traditional office role—this is a trusted partner position for someone who thrives in fast-paced financial environments and takes pride in delivering a seamless, polished workplace experience.
What You’ll Do
- Oversee day-to-day office operations, ensuring an efficient, professional, and high-performing environment
- Manage vendor relationships including building management, IT, and facilities
- Coordinate office logistics: space planning, supplies, equipment, and maintenance
- Provide high-touch executive support to senior leadership (complex calendars, meetings, travel coordination)
- Lead planning and execution of internal events and select client-facing functions
- Oversee new hire onboarding logistics in partnership with HR and IT
- Manage office budgets, invoices, and expense reporting with precision
- Serve as the primary liaison with external service providers
- Develop and refine office policies, procedures, and best practices
- Ensure compliance with firm standards and NYC workplace expectations
What You Bring
- 8+ years of office management experience REQUIRED within:
- Hedge fund
- Private equity
- Investment banking
- Real estate investment / financial services
- Proven experience supporting C-level executives or senior investment professionals
- Strong background managing vendors, budgets, and office operations in NYC
- Exceptional organization, discretion, and attention to detail
- Ability to thrive in a high-expectation, fast-paced environment
- Proficiency in:
- Microsoft Office Suite
- Concur
- Zoom / Microsoft Teams
- Experience with executive travel, expense management, and event coordination
- Proactive, solutions-oriented mindset with strong ownership mentality
Key Requirements (Please Review Carefully)
- Must have prior financial services experience (no exceptions)
- Must be currently located in the NYC area (no relocation provided)
- Ability to work 4 days onsite in Midtown Manhattan
- Must be authorized to work in the U.S. (no sponsorship available)
Why This Role Stands Out
- Work directly with senior leadership in a highly respected investment firm
- Be part of a lean, elite team where your impact is visible and valued
- Competitive compensation aligned with top-tier talent in the market
- Opportunity to shape and elevate the office experience and operations strategy
Interested?
If your background aligns and you are seeking a high-level, career-defining role in financial services, we’d welcome a confidential conversation.
Reply with your resume or reach out directly:
Henpen Corporation
📧 laws@henpencorp.com
📱 Text: 833-243-5737