Location: Ontario, California (Onsite)
Compensation: $80,000–$90,000 annually (DOE)
Employment Type: Full-Time
Status: Replacement Role
A confidential organization in the construction and land development sector is seeking a detail-oriented Purchasing Contracts Administrator to support purchasing and contract administration activities across onsite construction and land development operations. This role works closely with Purchasing Agents, Accounting, and Construction teams to ensure accurate contract execution, vendor compliance, pricing integrity, and database management.
This position requires strong experience in construction purchasing and contract administration, with advanced JD Edwards (JDE) proficiency and close collaboration with accounting functions.
Work closely with and support Purchasing Agents in all aspects of contract administration and purchasing activities
Facilitate trade partner applications, including timely vendor setup and coordination of required documentation
Maintain ongoing communication with vendors to obtain and track contracts, insurance certificates, and business licenses
Monitor and ensure contractor compliance with contractual terms, insurance requirements, and statutory regulations
Serve as a JDE (JD Edwards) subject matter expert, working closely with the Accounting team to ensure data accuracy and alignment
Negotiate and resolve contract changes, pricing issues, and change requests, including effective and “good through” dates
Communicate product, scope, and pricing changes to Construction, Customer Care, and other cross-functional stakeholders as needed
Prepare and submit change order requests for approval related to Land Development projects
Assist with budget revision requests for Land Development initiatives
Manage and maintain all aspects of the organization’s purchasing and contract databases, ensuring accuracy, completeness, and audit readiness
Proven experience in purchasing, contract administration, or construction procurement
Strong working knowledge of JD Edwards (JDE) — required
Experience supporting construction and/or land development contracts
Solid understanding of vendor compliance, insurance requirements, and business licensing
Experience handling contract changes, pricing updates, and change orders
High attention to detail with strong organizational and documentation skills
Ability to collaborate effectively with Purchasing, Accounting, Construction, and Customer Care teams
Experience in residential construction, land development, or commercial construction environments
Familiarity with construction cost structures, budgets, and procurement workflows
Strong communication and negotiation skills
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Key support role within a growing construction and land development operation
Exposure to both onsite construction and land development projects
Collaborative, cross-functional working environment
Competitive compensation ($80K–$90K DOE)